Check out this video on our collection process.
About Fleet Tax Services
Fleet-Tax Services offer drug and alcohol collection for fleets and carriers. For information on Fleet Tax Services please visit www.fleettaxservices.com which helps independent operators set up their operating authorities among other services.
As of August 25, 2014 Fleet-Tax Services has moved their offices to Beamsville Ontario. The new office is directly across from the Relay Truck Stop in Beamsville allowing for convenient truck parking for those that require it. Formerly at the Fifth Wheel in Grimsby the company had to to move due to a reconfiguration plan at the old location. The new location allows for large office space and a more convenient location for those traveling to the United States. If you are going by the area please stop in and say hello. The same great friendly service is still a main stay of Fleet Tax Services. We look forward to seeing you.
4654 Ontario Street, Beamsville, Ontario, L0R 1B4
Phone: 905-563-1010 | Fax: 905-563-1015
There is one item in business that is the key to success, the engine that drives your car, the most important paper in the filing cabinet, the invoice. For most of us in business that is the key to getting paid and to moving your business forward. If you are not creating invoices, then you are not getting paid. This is normal practice for traditional business that trade products and services in the general course of business, but what about the owner operator. He doesn’t need an invoice because he receives a statement, wrong! In speaking with owner operators all over the province about their profit and loss statements many of them would benefit from creating an invoice for their work. Most people don’t like to do any extra work but by creating an invoice for your work it gives you a clear picture into how much you are really earning. It is an extra step that so many would benefit from by taking the time to do it properly. Here is why I like an invoice.
Statements are issued by your company; they also have a variety of items on them such as fuel payments, plates, holdbacks, and so on. They are also usually a month behind of what you actually have run due to the process of collecting data by the person in charge of payroll. So many owner operators when they get their statements are not getting a true picture of what they are getting paid for and even worse some do not know if they are being paid for all of their miles. The fact that they do not have an invoice tracking their income gives them no recourse should they have to fight the company for funds at a later date. Have you ever heard someone wining that they aren’t making enough money and when you ask them to show how they got to that point they have nothing to show you, no evidence to back up their claim other than a broke bank account. Bank accounts mean nothing in the world of business, many successful companies have no money in their accounts, assets, and invoiced sales, among other factors are what drive business. The company isn’t giving you a pay check, you are billing them as a customer, and it is up to you to make sure you are being paid for your work, not the company.
So how do you start? First of all you have to make this a habit, do it all the time always. It won’t work if you only do it for one week. Second of all start at the beginning of a month. This way you have a nice clean break. Now if you are a driver only each time you get back to you terminal photocopy your trip envelope or print off your run sheet, however your company does their trip reporting. That becomes your invoice so to speak. If you are an owner operator I want you to create an invoice on a weekly basis showing where you went, your trip number, and your income made for that trip. You don’t have to send it off to anyone, but when you receive your statement if you are using software or by hand you can check off that you have been paid for the trip. At the end of the year you will know exactly how much income you earned, if you have been paid properly, and how long it took you to be paid. Should you be looking to purchase a truck or trying to get funding you will have proper invoices to show to help you make your case to the financial institution. This is considered due diligence, successful companies do it, so why don’t you?
About the Author
Bruce Outridge is a business and leadership consultant for the transportation industry. Bruce is a columnist for many trade magazines and industry blogs. Fleet Tax Services offers compliance and administrative services for independent trucking companies and Owner Operators. For more information please visit their website at www.fleettaxservices.com
As of 9/28/11 Congress has passed the extension, carriers and owner-operators are required to file their July, August, September and October H.V.U.T. remittances by 11/30/11, although the forms will not be available online until late October. There has been no mention of a rate increase. In late July the Internal Revenue Service informed trucking companies and owner-operators who file federal highway use tax returns that the typical deadline of August 31st will be extended to Nov. 30, 2011. The official legislation for the currently scheduled tax year was scheduled to renew/expire on September 30, 2011. The current legislation has yet to be passed through Congress; the extension was put in place because it is still possible for Congress to alter the tax legislation after the expiration date.
According to the IRS, returns should not be filed and payments should not be made prior to Nov. 1, 2011.
Since the IRS form 2290 is not available for the tax year 2011 – 2012; the Schedule 1 can be used as proof of payment from the previous year 2010 – 2011.
For new units which have not file with the IRS in the previous year 2010 – 2011, the original B.O.S. must be accompanied in the truck to prove the purchase and activation date.
Heavy Vehicle Users Tax (Form 2290) applies typically to trucks, tractors and buses with a taxable gross weight of 55,000 lbs or greater and have over 5,000 miles within the U.S.A. during the recording period.
Heavy Vehicle Users Tax (H.V.U.T.) 2011 – 2012 forms are now available on-line. Remittance are due 11/30/11 for the period covering 7/1/11 – 6/30/11. The fees remain at the same as 2010 – 2011. Note that all Canadian carriers with a fleet size of over 25 qualified units, must file using a 3rd Party reporting service.
Ministry of Labour – Form 1000 Construction Site
Waiver / Best Practice / Carrier’s Responsibility
It is the responsibility of the “Constructor” to have all employers complete the Form 1000, which includes those who are only on the job site on an occasional basis, which includes transport companies picking up or delivering. It is considered “best practice” for transport companies who, on a regular basis, interact/deliver/pickup from construction sites to have a Form 1000 in the vehicle.
All Transport Companies, both Federal and Provincially regulated, are recommended to have a copy of the Form 1000 carried within their vehicles.
Although the compliance rests on the Constructor / Construction Company your due diligence sets a standard for the service you as a carrier provide. The MOL currently is not focusing for the most part on this waiver as this is a short term time duration in which the carrier is on-site for a few hours at the most and in fact is not actually performing actual construction work.